Forms, Publications and Guidance

Below are all the forms, documents and guidance notes for each of the Administrative departments for download:

Church Buildings
Committee and Parish Support


PDF DocumentMediation booklet


DBS(CRB) Disclosure

PDF Document CCPAS  diocese of Rochester Disclosure Registration Form
PDF Document Disclosure Service Rochester
PDF Document Eligibility For DBS Checks 
PDF Document New Recruiter Appointment Form


PDF Vulnerable Adults Parish Policy Statement 2017

PDF Parish Policy Statement for Safeguarding Children 2017

The House of Bishops

PDF Promoting a Safer Church - Safeguarding Policy for children, young people and adults (2017)
PDF Responding Well to Domestic Abuse 2017
PDF Responding to Serious Situations 2015
PDF Risk Assessment Guidelines 2015
PDF Safeguarding Joint Practice Guidance - Safeguarding Records 2015
PDF Safeguarding Joint Practice Guidance- leps 2015
PDF Safeguarding Practice Guidance - Safeguarding in Religious Communities 2015
PDF Safeguarding Practice Guidance - Safer Recruitment 2016
      For model recruitment forms please go to ‘Diocesan policies/guidance’ below
PDF Promoting a Safe Church (2006)
PDF Protecting All God's Children (2010)
PDF Responding Well (Sexual Abuse)

Diocesan policies/guidance

PDF Responding Appropriately to Domestic Abuse 2012
PDF Responding Positively to those who have suffered Sexual Abuse
PDF The Protection and Safeguarding of Children Policy (revised Sept 2015)
PDF The Protection and Safeguarding of Adults when they are Vulnerable (revised Sept 2015)

Word Parental Consent Form for Single Events 
Word Registration Parental Consent form for regular specified group activities 
Word Health and Safety Check List - children and young people 
Word Activities Check List Form and Risk Assessment Form - children & young people 
Word Responding to CP concerns actions plan & check list for those making referrals 

Model recruitment forms

Word Safer Recruitment - Appendix 3 Model Application Form
Word Safer Recruitment - Appendix 4 Model Reference Form
Word Safer Recruitment - Appendix 5 Declaration Form





Word Document Return of Church Finance 2012
PDF Document Stats for Mission 2012
Word Document Stipend Support Form 
Excel file icon  Weekly Accounting Sheet Excel XLS

Guidance Notes

PCC Accountability – The Charities Act 2011 and the PCC NEW Link
PDF Administration as a Spiritual Gift
PDF Annual Report & Accounts 2015
 Budget 2016
PDF Budget 2017
PDF Budgeting and Reporting 
PDF Checklist of Documents for IE 
PDF Church Repair Fund / Diocese Loan Fund 
PDF Church Repair Fund / Diocese Loan Fund Investment Policy 
PDF Clergy Study Leave
PDF Current financial position 2016
PDF Diosesan Budget 2015 Explained 
PDF Document The Diocesan Budget Outturn 2015
PDF Fees for Occasional Duty
PDF Fees Table 2017
PDF Financial Controls Procedures 
PDF Financial Statements 2015 - summary
PDF Gift Aid
PDF Independent Examinations
PDF Parish VAT Guide
PDF Parochial Expenses Booklet
PDF Parochial Fees 2016
 Parochial Fees 2016 (appendix)
PDF Parochial Fees Guidance 2015
Word Payments to Clergy on Jury Service
PDF PCC Treasurer Job Description
 Return of Church Finance & Stats for Mission
PDF Retired clergy fees table 2017
PDF So Now You are the Treasurer
PDF Summary 2016 for Synod
PDF Year End Procedures


PDF Document Accounting Advisors
Word DocumentUtility Savings Update

Church Buildings / DAC

PDF Archaeology Policy 
PDF Architect , Surveyor Employing One
PDF Bats in Churches National England Guide
PDF Brasses Care of
PDF Burials headstone various types 
PDF Burials re-use of grave spaces 
PDF Carpets in churches
PDF Church Maintenance Calendar 
PDF Churchwardens' Advice note 
PDF Churchyard regulations (1981) 
PDF Churchyard Chancellor's memo (2007)
PDF Churchyards: English Churchyard Selection 
PDF Churchyards - extension of churchyard procedure
PDF Clocks, Auto winding (CCC) policy 
PDF Closure of Churchyards - Home Office Guidelines
PDF Closure of Churchyards- Diocesan Guidelines
PDF Conservation reports for monuments (CCC) guidelines
PDFCR1 headstone request form
PDF Churchyard preferred rules of Gardens of Remembrance
PDF Easy access to historic buildings English Heritage 
PDFEcclesiastical general risk assessment form
PDFEcclesiastical. Fire guidance note
PDFEcclesiastical. Health and safety policy with guidance notes
PDFEcclesiastical. Health and safety self-assessment form
PDFEcclesiastical. Health and Safety with risk assessment template
PDFEcclesiastical.Fire Risk Assessment template
PDFEcclesiastical.Food safety checklist.2016
PDFEcclesiastical.Terrorism Risk Assessment
PDF Electrical - Risk Assessment & Electrical Safety
PDF Faculties - How to Apply 
PDF Faculties - Preparation of Documents
PDF Faculty Form 1A – Standard Information Form 2015
PDF Faculty Petition Form 3A – 2015
PDF Faculty Jurisdiction Rules 2015
PDF Faculty Jurisdiction Rules 2015 - Registrar’s memorandum
PDF Faculty rules: List A and List B
PDF Fire Risk Assessment Audit check list
PDF Floors advice 
PDF Font and baptism policy
PDF Form for sale of Church Plate
PDF Grant Making Trusts 2014
PDF Headstone Request form CR1 
PDF Interior redecoration: mortars, plaster and wall coatings
PDF Lightning Protection Guidance updated 2014
PDF Lightning protection - Requirements for Architects and Surveyors
PDF Listed Places of Worship Grant Scheme (VAT) June 2014
PDF Maintenance caring for God's acre 
PDF Maintenance old burial grounds 
PDF Making changes to a listed church
PDF Mobile Antennae 2007
PDF Notice boards 
PDF Oil storage regulations 2002 
PDF Organs pipe and digital
PDF Seating in Churches CBC Guidance 2014 
PDF Statement of Significance and Needs guidance 2014 
Word Statements of significance and need forms 2014 - short  
PDF Statement of Significance and Needs guidance Major projects 2014
Word Statements of significance and need forms 2014 - Major projects 
PDF Trees advice
PDF Trees CBC Guidance 2016
PDF Trees CBC Summary guidance 2016
PDF Treasures CBC guidance on security
PDF The Conservation, Repair and Management of War Memorials
PDF Window Guards
PDF Windows guards 
PDF Windows photo record advice 


 Emergency Telephone Numbers


Guidance notes and forms

 Letter regarding Hiring Agreements
Church Hall Agreement 1
 Church Hall Agreement 2
 Church Hall Agreement 3
 Chancel Repair Liability
 Chancel Repair Liability Guidance Pack
 Chancel Repair Liability May 2012 update
 Guidelines of leasing/selling church property


Circular 1 - Follow-up talk on Chancel Repair Liability (CRL) 15 June 2007
 Circular 2 - PCC Remuneration
 Circular 3 - Conflict of interest
 Circular 4 - Rights of Way
 Circular 5 - Smoking regulations
 Circular 6 - Legal Liability for paying Council Tax
 Circular 7 - Theft of Lead
 Circular 8  - Churchwardens of Pre-Reformation churches
 Circular 9 - Memo on Chancel Repair Liability
 Circular 10 - Water Rates
 Circular 11 - Use of Church Halls as Village Halls

Committee and Parish Support


Application for Postal Vote
 Churchwardens Six Year Limit Resolution
 SG7 - Results of Elections
The necessary forms for APCMs can be found here - Parishes should always use this site as their reference point for these forms, as it will be updated if requirements change at any point.


Bishop's Fund for Mission

 General Grant Application form

Copyright 2015 © The Diocese of Rochester. Registered Office: St Nicholas’ Church, Boley Hill, Rochester, Kent, ME1 1SL. Registered Charity No. 249339 The Rochester Diocesan Society and Board of Finance is a company limited by guarantee. Registered in England No. 140656